15 Better Ways to Say “As Per Our Conversation”

15 Better Ways to Say “As Per Our Conversation”

Stop Saying “As Per Our Conversation”: 15 Professional Alternatives for Emails

Have you ever finished a meeting, phone call, or office discussion and then started your email with the phrase “As per our conversation”?

You are not alone. Many people use this phrase when they want to confirm something in writing. It is common in professional emails, but it can sometimes sound too formal, old-fashioned, or even a little cold.

In modern workplace communication, your words should sound clear, polite, and natural. A good email does not only share information; it also creates a professional impression. The right phrase can make your message sound helpful, confident, and easy to understand.

That is why learning better alternatives to as per our conversation is useful for students, job seekers, office workers, business owners, and anyone who writes professional emails.

In this article, you will learn 15 better ways to say “as per our conversation” with simple meanings, useful examples, and ready-to-use email templates.

Why You Should Avoid “As Per Our Conversation”

“As per our conversation” is not grammatically wrong. You can still use it in formal communication. However, it is not always the best choice.

The phrase often sounds stiff and outdated. In some situations, it may also feel slightly passive-aggressive, especially when you are reminding someone about something they said or promised earlier.

For example, read this sentence:

Example: As per our conversation, you were supposed to send the file yesterday.

Now read this version:

Example: Following up on our conversation, could you please send the file when possible?

The second sentence sounds more polite, natural, and professional.

Good business English is not about using heavy words. It is about making your message clear, respectful, and easy to act on.

If you want to improve your workplace communication, you may also like our guide on Business English Idioms and Phrases.

Best Alternatives to “As Per Our Conversation”

Different situations require different tones. The following alternatives will help you sound more professional and natural in emails.

1. Following Up on Our Conversation

This is one of the best and most natural alternatives to “as per our conversation.” It sounds polite, professional, and friendly.

Example: Following up on our conversation, I have attached the updated document for your review.

This phrase is useful because it does not sound forceful. It simply tells the reader that your email is connected to the earlier conversation.

2. To Recap Our Discussion

This phrase is useful when you want to summarise important points from a meeting or call.

Example: To recap our discussion, we agreed to complete the first draft by Friday and review it on Monday.

You can use this phrase when several things were discussed and you want to make sure everyone remembers the same information.

3. As We Discussed

This is a short, simple, and professional alternative.

Example: As we discussed, I will prepare the presentation and share it with the team by tomorrow afternoon.

This phrase works well in both formal and semi-formal emails.

4. As Discussed Earlier

This phrase is useful when the conversation happened recently.

Example: As discussed earlier, the meeting has been moved to 3 PM.

It provides a simple reminder without sounding rude or demanding.

5. Just to Confirm

This phrase is friendly and helpful when you want to verify details.

Example: Just to confirm, you will send the final report by Wednesday, and I will submit it after review.

It helps avoid misunderstandings and allows the other person to correct any details if needed.

6. To Make Sure We Are on the Same Page

This phrase shows cooperation and a desire for clarity.

Example: To make sure we are on the same page, the design changes will be completed first, and the content edits will be done after that.

Use this phrase when confirming decisions, deadlines, or responsibilities.

For more useful workplace expressions, check out our article on Workplace English Vocabulary.

7. Based on Our Conversation

This phrase sounds neutral and professional.

Example: Based on our conversation, I have prepared a short list of possible solutions for the website issue.

It works well when presenting ideas, recommendations, or action plans.

8. In Reference to Our Discussion

This is a more formal alternative.

Example: In reference to our discussion, please find the revised quotation attached for your review.

It is especially suitable for clients, vendors, and senior professionals.

9. As a Follow-Up to Our Meeting

This phrase is ideal after scheduled meetings.

Example: As a follow-up to our meeting, I am sharing the project timeline and key responsibilities for each team member.

It clearly connects your email to a previous meeting.

10. Thank You for Your Time Today

This phrase adds warmth and professionalism.

Example: Thank you for your time today. I enjoyed discussing your requirements and have attached the proposal for your review.

It helps create a positive tone before presenting information.

Clear writing, polite tone, and proper formatting are important parts of professional email etiquette.

11. To Follow Up on Our Phone Call

This phrase specifically refers to a phone conversation.

Example: To follow up on our phone call, the delivery is expected to reach your office by Thursday.

It helps the reader quickly remember the context of your email.

12. Moving Forward with What We Discussed

This phrase sounds proactive and positive.

Example: Moving forward with what we discussed, I will create the first draft and send it for your feedback by the end of the day.

Use it when work is progressing based on a previous discussion.

13. Here Are the Next Steps

This phrase is direct and action-oriented.

Example: Here are the next steps based on our discussion. I will update the document, you will review the changes, and we will finalise it by Friday.

It is perfect for project management and task assignments.

14. As Agreed During Our Call

This phrase highlights a confirmed agreement.

Example: As agreed during our call, the final payment will be processed after the completion of the project.

Use it when discussing commitments, timelines, or agreed decisions.

15. Following Up on the Action Items

This phrase is useful after meetings where tasks have been assigned.

Example: Following up on the action items, I have updated the spreadsheet and shared access with the team.

It helps keep projects organised and moving forward.

Which Phrase Should You Use?

The best alternative depends on your purpose.

If you want a friendly tone, use phrases such as:

Following up on our conversation

Just to confirm

As we discussed

If you want a more formal tone, use:

As a follow-up to our meeting

In reference to our discussion

Thank you for your time today

If you want to focus on tasks and responsibilities, use:

Here are the next steps

Following up on the action items

To make sure we are on the same page

Choose a phrase that matches your relationship with the reader and the purpose of your email.

When choosing the right phrase, remember that professional communication is not only about sounding polite but also about handling difficult situations respectfully. If you often face tricky workplace conversations, you may also find our guide on 10 Polite Ways to Say "No" to Your Boss helpful.

Better Email Examples

Example 1: Friendly Follow-Up Email to a Coworker

Subject: Quick Follow-Up on Today’s Discussion

Hi [Name],

Following up on our conversation, I have updated the file with the changes we discussed. Please review it when you get a chance and let me know if anything needs to be adjusted.

To make sure we are on the same page, I will complete the final edits by tomorrow, and you will share the approved version with the team.

Thanks,

[Your Name]

Example 2: Formal Follow-Up Email to a Client

Subject: Follow-Up on Our Meeting

Dear [Client Name],

Thank you for your time today. As a follow-up to our meeting, I have attached the revised proposal based on the points we discussed.

Please review the document and let me know if you would like any changes before we move ahead with the next step.

Yours sincerely,

[Your Name]

Example 3: Confirming Next Steps After a Meeting

Subject: Next Steps After Our Discussion

Hi [Name],

To recap our discussion, we agreed to complete the first stage of the project by Friday. After that, we will review the progress and decide the timeline for the next stage.

Here are the next steps based on our conversation. I will prepare the draft, you will review the content, and the final version will be submitted after approval.

Best,

[Your Name]

Example 4: Confirming a Deadline

Subject: Deadline Confirmation

Hi [Name],

Just to confirm, the final report is due on Friday by 5 PM. As discussed earlier, I will collect the required data and send you the updated version before submission.

Please let me know if there is any change in the deadline.

Kind regards,

[Your Name]

Common Mistakes to Avoid in Follow-Up Emails

When writing a follow-up email, do not sound too demanding. Even a correct sentence can create the wrong impression if the tone feels harsh.

Avoid this:

Example: As per our conversation, you need to send the report immediately.

Use this instead:

Example: Following up on our conversation, could you please send the report when possible?

Also, avoid writing long and confusing emails. A follow-up email should be short, clear, and useful.

You should avoid vague phrases like “do the needful” or “please revert back.” Instead, clearly state the action you want the reader to take.

Example: Could you please review the attached file and share your feedback by Thursday?

You may also enjoy our guide on 5 Common Phrasal Verbs You’re Using Wrong, where we explain everyday phrasal verbs that often cause confusion and show you how to use them correctly.

FAQs About “As Per Our Conversation”

Is “As Per Our Conversation” Correct?

Yes, “as per our conversation” is understandable and grammatically acceptable. However, it often sounds old-fashioned and overly formal. Alternatives such as “following up on our conversation” usually sound more natural.

Is “As Per Our Conversation” Rude?

The phrase itself is not rude. However, depending on the context, it may sound cold or defensive. Softer alternatives often create a better impression.

What Is the Best Alternative to “As Per Our Conversation”?

One of the best alternatives is “Following up on our conversation.” It is polite, professional, and suitable for most workplace situations.

Can I Use “As Discussed” in Emails?

Yes. “As discussed” is commonly used in professional emails and sounds more natural than “as per our conversation.”

What Should I Write After a Meeting?

After a meeting, write a short follow-up email that includes a thank-you note, a brief summary, and the next steps.

Example: Thank you for your time today. To recap our discussion, we will complete the first draft by Friday and review it on Monday.

Final Thoughts

“As per our conversation” is a common phrase, but it is not always the best choice for modern professional emails. It can sound overly formal, outdated, or less friendly than intended.

Instead, use alternatives such as “following up on our conversation,” “to recap our discussion,” “just to confirm,” or “to make sure we are on the same page.”

These phrases help you sound professional, polite, and approachable while making your emails easier to understand.

The next time you write a follow-up email, choose the phrase that best fits the situation. A small change in wording can make your communication far more effective.